How To Take The Strain Out Of Looking For Office Space

By: Philip Dodson
Submitted: 2007-01-17 15:15:10
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We’ve all been there, last minute meeting and no meeting space, new project and no desks for the team… finding extra office space is a nightmare. There are endless business centres to turn to, and what should be a simple job ends up taking day after day of your valuable time. That’s where using an office finding service can help.

Similar to how you use a comparative online service, like Kelkoo to compare costs when shopping for books, CDs, travel, computing etc., an office finding service will find you suitable office premises just by making one phone call or registering your requirements online. Instead of having to go to each business centre and hunt around on the internet, a free office finding service will provide you with a number of suitable, available office solutions making the hunt simpler than ever.

What Type Of Office Space Do You Need? Before picking up the phone, you do need to know what type of office space you require. Typically, the company offering a free office finding service will be experts in the property market and should be able to ask you the right questions to work out the type and size of office you need, but it is good to have an understanding of the basic types of offices available before you begin.

Most of you are probably working in a conventional office. A conventional office is basically a shell that your company has rented out over a long period of time, typically 5-10 years. The office might be branded with the company logo and colours, have signage displayed, specially designed workspace layout, offices built and so on. This is the beauty of a conventional office, that a company can use the space however they like.

Moving into a conventional office is really only cost effective if the office needs to accommodate 25 or more employees. It is quite a substantial investment due to the set up costs, which is why leasing a serviced office might be more suitable.

A serviced office is a little like hotel accommodation for your company. You can lease a desk, meeting room, or suite within in a business centre for an hour, a day, a month or years. There are serviced offices in most major towns and cities in the UK, and they typically offer:
• Semi or fully furnished offices
• Access to sophisticated telecoms and voice mail systems
• CAT 5 cabling
• A variety of broadband solutions on terms to suit
• Reception with customised telephone answering
• Secretarial support if required
• Meeting rooms and boardrooms
• Kitchens and possibly catering services
• Mail franking and collection
• Fax and photocopying
• Office cleaning
• Car-parking

Serviced offices provide an easy in, easy out option. You can basically walk in, sign the lease and start work. Overheads are fixed and manageable, there’s no capital expenditure and there’s no hidden costs. Being able to book workstations on a monthly basis according to your changing requirements really provides total flexibility for your office/property needs.

The other type of office solution is a virtual office. A virtual office solution provides a total office experience without having to physically lease office space. You usually get the use of a business address, personalised telephone answering, post handling and forwarding and in some circumstances the use of private offices and boardrooms on an ad hoc basis.

Why Use An Office Finding Service? Once enlisting the help of a free office finding service the search can immediately be taken care of for you. All in all it is a hassle free, time saving and cost effective service.

Some of the key benefits include:
• Suitable properties sourced for you
• A full report conducted of pricing and floor plans
• Viewings arranged
• A member of staff to accompany you on viewings
• Provide lease advice and can sometimes negotiate savings on the rent

Office Planet provide a free office finding service (www.office-planet.net) so next time you have a last minute request or are tasked with finding office space, contact Office Planet on 0800 085 8326 and enjoy one less job to be done.

Philip Dodson is the co-founder of Office Planet, the UK's leading office finding service for businesses. Philip has worked in the serviced office sector and commercial property industry for over 10 years and prior to that he spent over 7 years with a specialist hotel sales and marketing company promoting 4 and 5 star hotels across the world.

Article source: Expert Articles

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