Readying the Emergency Action Plan

By: Ajeet Khurana
Submitted: 2007-08-27 01:06:54
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We all nod our heads in agreement with the line "bad things happen to good people". Well, bad things can happen to good business as well, and in this day and age it is easier to be all geared up than ever before. Nobody likes to entertain thoughts of emergencies or disasters, but the reality is they can happen. What might be a disaster for one business could be a simple hiccup for another and vice versa. The bottom line is: if you and your business have yet to get an emergency action plan ready, your business could crash harder and faster than a car off a cliff. This is not the time to play Boy Scouts. But you must use their dictum to make certain that emergencies in your business place have an action plan - Be Prepared.

Mass notification is one of the first steps that you can take towards building your first emergency plan. You need to have a mass notification system in place to ensure that all required persons, partners, and affiliates, all shall be able to avail of the required information as and when emergencies arise. It ensures that the information is available at the right time, so that people can react and respond accordingly.

Email and SMS messaging must be part of any modern emergency backup plan. Ensure that your workforce and affiliates are listed in one group for both your email and SMS service. When an emergency arises, one should make the most of a group email and a group SMS simultaneously. This will ensure that no matter how far away all your people are, they will receive your urgent message immediately. In situations where urgent messages have to be exchanged, it is not considered inapt to repeat oneself. You may want to send out one or two messages within a short time frame to ensure that your entire staff and affiliate base are not ignorant of the message.

You should also take into consideration a voice broadcasting system into your mass notification plan. Here you will be using the telephone to contact each member of your workforce by the telephone. This is very similar to email and SMS messaging, in that each member you send the message to will obtain your message at the same moment on his/her phone. This will be a voice message stating your situation and how you would like for the subsequent steps to be taken. This is a very effective and user-friendly tool that allows you to communicate urgent messages within a limited span of time.

It is never too late to start thinking about your emergency system. Make technology your friend as you come up with an emergency action plan.

Be prepared to issue an emergency notification. We will help you set up email reminders and voice broadcasting.

Article source: Expert Articles

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